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The City of Sault Ste. Marie

 
 
 

Information for Candidates

Eligibility

The next municipal election to elect a Mayor, City Councillors and School Board Trustees will be on Monday, October 22, 2018.

Nominations will be accepted for the following offices:

  • Mayor - one elected at large
  • City Councillor - two elected per ward (5 wards)

  • School Board Trustee
    • Algoma District School Board (5 by ward)
    • Huron Superior Catholic District School Board (6 at large)
    • Conseil Scolaire de District du Grand Nord de L'Ontario (1 elected at large for the following geographic area: City of Sault Ste. Marie, the Township of Prince and the Sault Ste. Marie Locality (unorganized townships).
    • Conseil Scolaire de District Catholique du Nouvel-Ontario (1 elected at large from the following geographic area: City of Sault Ste. Marie, the organized Townships of Prince, Laird, Johnson, Tarbutt and Tarbutt Additional, MacDonald Meredith and Aberdeen Additional, and the Sault Ste. Marie Locality (unorganized townships).
A person is eligible to be a candidate in the 2018 municipal election if they are an eligible elector. A candidate must be eligible as of the day they are nominated and must remain eligible throughout the election period and, if elected, throughout the term of office.

Who can be a candidate for Mayor or Councillor?

A person is eligible to be a candidate for Mayor or Councillor if they are:

  • A resident of the City of Sault Ste. Marie, or an owner or tenant of land in the City of Sault Ste. Marie, or the spouse of such an owner or tenant.
  • A Canadian citizen
  • At least 18 years old
  • Not legally prohibited from voting

Who cannot be a candidate for Mayor or Councillor?

The following people are disqualified from being elected as a member of Council or from holding office as a member of Council:

  • An employee of the municipality unless they take an unpaid leave of absence beginning the day they are nominated and resign if elected to the office
  • A judge of any court
  • A member of the Provincial Legislature, the Federal House of Commons or Senate who has not resigned from their office by the close of nominations. Proof of resignation must be provided by the close of nominations or the Clerk will not certify the nomination.
  • A candidate who failed to file the necessary financial statement in the last municipal election or by-election.

Who can be a School Board Trustee Candidate?

A person is eligible to be a candidate for School Board Trustee if they are:

  • A Canadian citizen
  • At least 18 years old
  • A resident within the Board's area of jurisdiction
  • A supporter of that School Board
  • Not legally prohibited from voting

Who cannot be a School Board Trustee Candidate?

The following people are disqualified from being elected as a School Board trustee or from holding office on any school board:

  • An employee of the School Board unless they take an unpaid leave of absence beginning the day they are nominated and resign if elected to the office.
  • A Clerk, Treasurer, Deputy Clerk or Deputy Treasurer of any municipality within the area of jurisdiction of the School Board unless on an unpaid leave of absence
  • A member of the Provincial Legislature, the Federal House of Commons or Senate who has not resigned from their office by the close of nominations. Proof of resignation must be provided by the close of nominations or the Clerk will not certify the nomination.
  • A candidate who failed to file the necessary financial statement in the last municipal election or by-election.

Nomination Period

Tuesday, May 1, 2018, is the first day for candidates to file their nomination papers for the office of Mayor, City Councillor or School Board Trustee.

The deadline for candidates to submit nominations is Friday, July 27, 2018, at 2 pm.

The deadline for the withdrawal of a nomination is Friday, July 27, 2018, at 2 pm.

Nomination Information

To run for the office of Mayor, Councillor or School Board Trustee, candidates must file a prescribed Nomination Paper (Form 1). Candidates cannot raise or spend money on their campaign until the Nomination Paper is filed.

Nomination papers must be filed by the candidate or by an agent acting on the candidate's behalf, in person, at the City Clerk's Office, during regular office hours. Nomination papers may not be faxed, mailed or emailed. If an agent of the candidate is filing the Nomination Paper, the form must be fully completed by the candidate prior to filing.

The candidate or the agent filing the Nomination Paper will be required to present proof of identity.

Filing Fees

Candidates must pay a filing fee when they submit nomination papers. Fees are payable by cash, debit card, certified cheque or money order:

  • The filing fee for a candidate running for Mayor is $200
  • The filing fee for a candidate running for Councillor or School Board Trustee is $100
Nomination filing fees are refundable if the candidate's financial statement and auditor's report (if required) are filed on or before March 29, 2019 at 2 p.m.

Forms:

Note: Nomination papers are public documents and are available for inspection at the City Clerk's office.

Endorsement of Nominations for Mayor or Councillor

At least 25 eligible electors must endorse a candidate's nomination for the Office of Mayor or Councillor. Individuals who provide a signature endorsing a nomination will have to sign a declaration stating they are eligible to vote in the municipality as of the day they sign the endorsement.

Withdrawal of Nomination

A candidate who wishes to withdraw their nomination must notify the Clerk in writing before 2 p.m. on Friday, July 27, 2018. The candidate must file their withdrawal or statement in person and may be required to provide identification.

The candidate will be required to submit a financial statement (due no later than 2 p.m. on Friday, March 29, 2019) covering all financial transactions up to the time of the withdrawal.

Campaign Finances

Candidates cannot raise or spend any money on their campaign until they have filed their nomination papers and opened a bank account exclusively for the purposes of the election campaign.

Candidates are responsible for keeping records of the financial activities related to their campaign and are required to keep these records until November 15, 2022, when the next Council or School Board takes office.

Campaign Period

A candidate's campaign period begins once the Nomination Paper is filed and ends no later than December 31, 2018. On this date, the candidate's campaign is automatically closed. Candidates cannot accept any contributions or incur any expenses after the end of the campaign period.

If at the end of the campaign period a candidate's campaign expenses are greater than their campaign income, their campaign will be in deficit. A candidate may take action to extend their campaign in order to do some additional fundraising.

If a candidate's campaign has a surplus, the candidate must pay the surplus to the Clerk when filing their financial statement.

Extending a Campaign

If a candidate has a deficit at the end of the campaign period, they can extend their campaign for an additional six months to attempt to erase the deficit.

To extend a campaign, a candidate must:

A campaign period will continue until the earliest of the following:

  • The deficit is erased
  • The candidate runs for another office in a subsequent election or by-election
  • The candidate notifies the Clerk in writing they are no longer accepting any contributions
  • July 2, 2019
Candidates who extend their campaign must submit two financial statements by the statutory deadline dates:

  • Filing of Financial Statements - Friday, March 29, 2019, at 2 pm
  • Supplementary Financial Filing - Friday, September 27, 2019, at 2 pm

Financial Statements

Candidates are responsible for filing a complete and accurate Financial Statement (Form 4) by Friday, March 29, 2019, at 2 pm. The statement covers the period from the day the candidate filed their nomination papers until December 31, 2018.

Any candidate who filed a nomination form must file a financial statement. This includes candidates who withdrew their nomination, candidates who were not certified and did not appear on the ballot, and candidates who were acclaimed.

A candidate must notify the Clerk, in writing, of any Court extension by 2 pm on Friday, March 29, 2019. Penalties will commence at 2:01 pm on Friday, March 29, 2019.

Note: Candidates will not receive a refund of their nomination fee unless they file their financial statement by the deadline.

Supplementary Financial Statements

The final date for nominated candidates who extended their campaign to file their supplementary financial statement is Friday, September 27, 2019, at 2 pm. The statement covers the period from the day the candidate filed their nomination papers until July 2, 2019.

A candidate must notify the Clerk, in writing, of any Court extension by 2 pm on Friday, September 27, 2019. Penalties will commence at 2:01 pm on September 27, 2019.

Contributions

Campaign contributions are any money, goods or services that are given to a candidate for use in their campaign, including money and goods that a candidate contributes to themselves. Candidates must issue a receipt for every contribution they receive. The receipt should show who made the contribution, the date, and the value of the contribution.

Any person who is a resident of Ontario may contribute to a candidate's campaign.

The following persons and entities shall not make a contribution:

  • A federal political party registered under the Canada Elections Act (Canada) or any federal constituency association or registered candidate at a federal election endorsed by that party.
  • A provincial political party, constituency association, registered candidate or leadership contestant registered under the Election Finances Act.
  • A corporation that carries on business in Ontario.
  • A trade union that holds bargaining rights for employees in Ontario.
  • The Crown in right of Canada or Ontario, a municipality or a local board.
Individuals may contribute a maximum of $1,200 to a single candidate. This includes the value of any goods or services donated to the campaign. Individuals may not contribute more than $5,000 in total to candidates running for offices on the same Council or School Board. Any contribution of money must come directly from the contributor.

Contributions greater than $25 may not be made in cash. All contributions above $25 must be made by cheque, money order, or by a method that clearly shows where the funds come from.

Under the Municipal Elections Act, 1996, candidates are required to inform each of their contributors of these contribution limits.

There is a limit on how much a candidate running for municipal council and their spouse can contribute to their own campaign.

The contribution limit is calculated based on the number of electors who are eligible to vote for each office. The following formula is used to calculate the limit that a candidate running for municipal council, and their spouse, can contribute to their own campaign:

  • Candidates running for Mayor: $7,500 plus 20 cents per elector, to a maximum of $25,000;
  • Candidates running for City Councillor: $5,000 plus 20 cents per elector, to a maximum of $25,000.
Candidates are provided with an estimate of their contribution limit when they file their nomination papers. This estimate is based on the number of electors in the previous regular election.

Election-Related Resources Policy

A Use of Corporate Resources for Election Purposes policy was approved by City Council on April 23, 2018.

This policy applies to:

  • Any acclaimed member of Council
  • Any member of Council not seeking re-election
  • Any member of Council seeking re-election
  • Any other election candidate
  • Any employee of the Corporation of the City of Sault Ste. Marie

Campaign Material In A Voting Place

When a voting place is located within public premises, the entire property of the voting place and all the boundaries associated with it are considered part of that voting place.

When a voting place is located on private premises, such as apartment or condominium buildings, all of the common elements of those buildings are considered part of the voting place. Individual units, however, are not considered common elements and their doors, windows, balconies, etc., do not fall under the jurisdiction of the City of Sault Ste. Marie.

On both public and private premises, "premises" includes the parking lot, adjoining fences, and adjacent road allowances. The City of Sault Ste. Marie utilizes only a specific area for a voting place and has no jurisdiction over adjacent properties, for example, over political signs posted on street corners or passing cars advertising a candidate.

Campaigning At A Voting Place

The Municipal Elections Act, 1996 stipulates that no person shall attempt to influence, directly or indirectly, how the elector votes and no person shall display a candidate's election campaign material or literature in a voting place.

Clothing or accessories that identify a candidate, such as, signs, buttons, slogans, logos, advertising, etc., are not permitted inside a voting place.

Voting screens are checked regularly for markings and campaign literature.

2018 Candidates' Guide


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Contact Us

Phone
705-759-5388

Email
cityclerk@cityssm.on.ca

Fax
705-759-2310

TTY
1-877-688-5528

Location
Civic Centre - Level 4